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$78K in 90 Days? How Mark Scaled His Real Estate Business to Six Figures with Vitalis VAs

Vitalis Outsourcing > Case Studies > $78K in 90 Days? How Mark Scaled His Real Estate Business to Six Figures with Vitalis VAs
04 Case Studies

$78K in 90 Days? How Mark Scaled His Real Estate Business to Six Figures with Vitalis VAs

Summary

Mark, a real estate agent in Texas, was drowning in daily tasks—cold calling, appointment setting, and following up with leads who rarely responded. He was spending hours every day trying to generate new business, but he barely had time to focus on closing deals. His pipeline was inconsistent, and he was constantly feeling burnt out. He wanted to expand, but without a steady stream of clients, it felt impossible.

After hiring a virtual assistant from Vitalis Outsourcing, Mark’s business transformed. His VA took over lead generation, client follow-ups, and appointment setting, allowing him to focus solely on closing deals. Within 90 days, Mark went from barely making ends meet to consistently earning $25,000+ per month, closing five new deals in a single month, and finally having time to grow his business.

Overview

Mark had been in real estate for five years but found himself stuck in a cycle of handling administrative work instead of selling properties. He knew he needed more appointments to increase his revenue, but he couldn’t keep up with lead generation, follow-ups, and networking all at once. His business wasn’t growing, and he was starting to doubt if he could make it to the next level.

That’s when he turned to Vitalis Outsourcing. With a dedicated VA managing the backend of his business, Mark finally had the time to focus on closing deals, networking, and securing high-ticket listings.

Results

By the Numbers:

  • 4x increase in appointments booked
  • 5 new deals closed in just one month
  • $78,000 in additional revenue in three months
What It Meant for the Business:
  • More High-Quality Clients – Instead of chasing cold leads, Mark was meeting with serious buyers ready to close.
  • Consistent Lead Flow – His VA made sure new leads were constantly being followed up with, eliminating slow months.
  • More Free Time – With admin tasks off his plate, Mark finally had time to focus on business growth and spend more time with family.
  • Less Stress, More Success – Mark no longer felt overwhelmed and could confidently plan for expansion.
Key Takeaways from Mark’s Experience

Mark shared that before hiring a VA, he felt like he was working for his business instead of running it. His biggest regret? Not hiring help sooner.

  • Delegation is a Game-Changer – Letting go of repetitive tasks freed up hours in his day.
  • Follow-Ups Matter – His VA’s consistent outreach converted cold leads into paying clients.
  • Scaling is Possible with the Right Systems – Once Mark had a structured system in place, his business took off.
Before Vitalis VAs

Challenges:

  • Spending 6+ hours a day on lead generation and follow-ups
  • Struggling with inconsistent income due to unpredictable deal flow
  • Overwhelmed with admin work, leaving little time for growth

Goals:

  • Get a steady stream of high-quality leads
  • Free up time to focus on closing deals
  • Scale his business without burning out
After Vitalis VAs

With his VA handling all backend work, Mark was finally able to step into the role of a true business owner. His days were now spent closing deals and strategizing for the future instead of chasing unresponsive leads. He saw immediate growth and, for the first time in years, felt in control of his business.

Future Plans

Mark is now looking to expand his team and has already hired another VA to help with social media marketing and CRM management. With his business running smoothly, he’s planning to double his revenue in the next six months and move into luxury real estate.