1. Administrative Support

• Calendar Management : Scheduling meetings, coordinating appointments, and managing the executive’s daily schedule.
• Email Management : Screening, organizing, and responding to emails on behalf of the executive, ensuring important messages are prioritized.
• Travel Arrangements : Booking flights, accommodations, and coordinating travel logistics for company executives or truck drivers when needed.
• Document Preparation : Creating, editing, and proofreading reports, presentations, contracts, and other business documents.
  

2. Operations and Logistics Support

• Fleet Coordination : Assisting in coordinating routes, scheduling drivers, and keeping track of fleet maintenance schedules.
• Vendor and Supplier Management : Communicating with fuel suppliers, maintenance providers, and other vendors to ensure smooth operations.
• Compliance Monitoring Helping ensure that the company complies with regulations such as Department of Transportation (DOT) guidelines, safety standards, and hours-of-service rules.
• Driver Records Management Keeping track of driver logs, licensing, insurance, and certifications to ensure compliance with legal and safety requirements.
  

3. Financial and Payroll Support

• Invoicing and Billing : Assisting with generating and processing invoices, ensuring timely payments from clients, and managing accounts receivable.
• Payroll Coordination : Gathering time sheets, processing payroll for drivers and staff, and ensuring compliance with compensation policies.
• Expense Reporting Managing executive and driver expense reports, reconciling receipts, and ensuring budgets are adhered to.

4. Customer Relationship Management

• Client Communication : Acting as a point of contact for clients, scheduling meetings, answering inquiries, and maintaining positive client relationships.
• Customer Service :  Addressing customer complaints, tracking deliveries, and ensuring issues are resolved in a timely manner.
• Sales Support Assisting with preparing proposals, following up on leads, and supporting sales initiatives to help grow the business.

5. Project and Event Management

• Project Coordination : Assisting with special projects such as fleet expansion, technology integration, or new contract negotiations.
• Event Planning : Organizing company events, training sessions, or conferences for employees or clients, including logistics, vendor coordination, and budgeting.

6. Data Management and Reporting

• Data Entry and Record Keeping : Maintaining accurate records of driver logs, fuel usage, maintenance reports, and other operational data.
• Performance Reporting : Assisting with the creation of reports on fleet performance, profitability, and key performance indicators (KPIs).
• Data Analysis : Gathering and analyzing operational data to provide insights and recommendations for improving efficiency.

7. HR and Recruiting Support

• Hiring Coordination : Assisting with recruiting new drivers and staff, scheduling interviews, and onboarding new employees.
• Training Coordination : Managing training schedules, certifications, and safety training for drivers and ensuring compliance with industry standards.

8. Technology and Software Management

• Fleet Management Systems : Assisting in managing software platforms used for fleet tracking, maintenance scheduling, and dispatching.
• CRM Management : AManaging customer relationship management software, tracking leads, and assisting the executive in maintaining client and vendor records.